Have you ever wondered how to connect your team, clients, or collaborators in different locations without travel costs? The answer is teleconferencing.
This technology allows you to hold remote meetings with audio and video, share documents in real-time, and bring people together as if they were in the same office.
For those unfamiliar with VoIP (Voice over Internet Protocol), teleconferencing boosts productivity, collaboration, and agility. Why? Because you no longer need to rely on expensive international calls or long trips to close deals or supervise projects.
Read on if you want to improve and optimize your time, reduce costs, and expand your business reach across borders. Teleconferencing could be the solution you’ve been waiting for to take your business communication to the next level.
What is teleconferencing?
A teleconference lets multiple people connect remotely via audio, video, or both.
It facilitates real-time business collaboration, reduces costs, and eliminates geographical barriers since it can be done from any device with an Internet connection.
Data on Videoconferencing in the world
The videoconferencing market in the North American region is expected to grow by 40% between 2024 and 2028.
In remote work, around 40% of companies or organizations globally use video conferencing to hire employees.
For more industry data on videoconferencing, click here.
Types of Teleconferencing
Teleconferencing has completely changed the way we work and communicate. From team meetings to massive Internet events, there are more and more situations in which distance is no longer an obstacle to collaborating or sharing information.
But did you know there are several types of teleconferencing, each with its characteristics and uses? Below, we explain the main types and how they can help you achieve your communication goals, whether in a personal or business context.
Audioconference
Audioconferencing is the most basic form of teleconferencing, using only the audio channel. Participants are connected via a VoIP or phone call platform and can converse in real-time without the need to see each other.
Key features:
Simplicity: Not too much bandwidth or expensive equipment is required; a phone line or stable internet connection is usually sufficient.
Effectiveness for quick meetings: Ideal for short discussions or project follow-ups that do not require visual support.
Concentration on voice: Since there is no video, more attention tends to be paid to each speaker’s intonation and words.
Example of use:
Imagine you have a team dispersed in several cities, and you need to talk about the status of a project without showing graphics or presentations. A quick audio conference over the phone or using a VoIP service is more than enough to keep everyone aligned.
Videoconferencing
In videoconferencing, you can see and hear the participants. It is done through platforms that transmit both audio and video in real-time.
Advantages:
Greater closeness: Seeing people’s faces provides an essential human component.
Ability to share screen: Useful for presentations, tutorials, or product demonstrations.
More dynamic interaction: You can observe gestures and body language, facilitating non-verbal communication.
Example of use:
Suppose you want to present your new product to a customer in another city or country. With a video conference, you can discuss the features, show the product in real time, and answer questions instantly.
Webinar and Webcast
Webinar: An online seminar, usually interactive, where one or more speakers present a topic, and attendees can ask questions or participate through chats and polls.
Webcast: This is a live or recorded broadcast over the Internet. It is usually a more one-way event: the audience watches and listens, but their participation is generally limited.
Main differences:
Interactivity: In a webinar, the audience can interact directly with the speaker (e.g., asking questions in real-time). In a webcast, viewer interaction is minimal or non-existent.
Purpose: Webinars focus on training or discussion, while webcasts disseminate information (such as news, product announcements, or corporate events).
Example of use:
Webinar: A software company hosts a webinar to train customers on new features of its platform and answer questions live.
Webcast: A bank broadcasts live the presentation of its annual results. Shareholders and the general public can watch the broadcast but do not intervene during the event.
Telepresence
Telepresence is the most advanced version of videoconferencing. It is designed to offer a realistic experience as if the participants were in the same room. To achieve this, high-definition equipment and immersive audio systems are used.
Main features:
Sophisticated technology: high-end cameras and microphones, large screens, and software synchronizing audio and video with minimal latency.
Near “in-person” image and sound quality: The goal is to create an environment where physical distance is virtually unnoticed.
High investment: Due to the cost of equipment and infrastructure, it is focused mainly on large companies or critical meetings where the communication experience is a priority.
Example of use:
Imagine that two CEOs located on different continents need to negotiate a complex business deal. To do so, they meet in specially equipped telepresence rooms to see each other almost face-to-face and discuss documents as if they were face-to-face.
Benefits of Video Conferencing
Videoconferencing is one of today’s most valued communication technologies because it combines the immediacy of voice calls with the ability to see participants in real-time.
It makes it ideal for business meetings, training, and virtual events.
Here are some of the main benefits of videoconferencing:
More human communication
By incorporating video, meetings are no longer audio-only but include visual elements. Participants can see gestures, facial expressions, and live reactions, which facilitates empathy and understanding between interlocutors.
Time and cost savings
It enables physical travel to meetings to be reduced or even eliminated, minimizing travel expenses and time spent on transfers.
This is especially useful for companies with teams distributed in different geographic locations.
Increased productivity
Videoconferencing fosters more dynamic and focused meetings, as participants can share documents, screens, and presentations in real time.
Flexibility and scalability
Thanks to platforms compatible with different devices (computers, smartphones, and tablets), organizing or joining video conferences from virtually anywhere with an internet connection is easy.
Global collaboration
It breaks down geographical barriers, bringing together teams and professionals from different countries or continents. Bringing on a broader range of experts boosts international business expansion and enriches project perspectives.
Improved participation and engagement
Seeing colleagues or clients on screen makes communication more enjoyable and encourages greater concentration.
Sometimes, video calls are less monotonous than telephone conversations, so participants often feel more engaged.
Set a brief agenda and designate a moderator for each virtual meeting. It helps maintain order, ensure that everyone participates, and ensure that the teleconference accomplishes its objectives in the shortest possible time.
Expert Tip
Teleconferencing Technologies and Protocols
We may consider connecting several people remotely and in real-time when discussing teleconferencing. However, behind this seamless connection, multiple technologies and protocols make everything work efficiently and securely.
Below, we will explain the main technological components that enable modern teleconferencing.
VoIP and SIP: Their role in business communication
VoIP (Voice over Internet Protocol)
This technology allows you to transmit your voice over the Internet instead of using traditional telephone lines. In practical terms, it converts your voice into data packets that travel over the network and are reassembled at the other end.
Thanks to VoIP, companies can save costs on long-distance calls and have greater flexibility to integrate unified communications systems (telephony, video calls, instant messaging, etc.).
SIP (Session Initiation Protocol)
A key protocol for establishing and terminating communication sessions over VoIP. Think of SIP as the “conductor” that organizes calls, when they start, who you connect with, and how features such as call forwarding or multi-party conferencing are handled.
SIP offers useful enterprise scalability, as you can add or remove phone lines without completely changing your infrastructure.
Example of use:
A company with offices in different countries that uses VoIP for internal and external calls can configure the SIP protocol to manage extensions and inter-site communication.
WebRTC: The technology behind browser-based videoconferencing
WebRTC (Web Real-Time Communications) is a set of APIs and protocols that allow the transmission of audio, video, and data directly in a web browser without the need to install plug-ins or additional software.
Why is it so important?
Thanks to WebRTC, services such as Google Meet, Microsoft Teams, and custom applications can offer high-quality video and audio conferencing directly on the web. It removes barriers to entry for participants (e.g., not having to download a program) and improves accessibility for those connecting from different devices.
Example of use:
A development team creates an internal video calling platform for the company using WebRTC so that any employee with a compatible browser can connect instantly.
VoIPstudio, an Affordable VoIP Telephony Solution for your Business
If you’re looking for a platform that makes teleconferencing easy, affordable, and backed by quality technical support, VoIPstudio is the ideal choice.
With more than 40 advanced PBX features, this VoIP telephony service offers everything you need to organize and manage your communications in an agile and professional manner, whether for a small team or a large corporation.
1. Unbeatable Telephony in Terms of Value for Money
Keeping the team aligned and optimizing time is essential if you want to be a competitive company. VoIPstudio offers:
With VoIPstudio’s virtual PBX for businesses, you can forget about buying or maintaining expensive telephony equipment. From any device with an Internet connection, you can configure your extensions, conference rooms, and even customer service options.
b) Unlimited Call Recording
Record your calls and meetings for internal training and audits or review key decisions. There’s no space limit, so you’ll always have a record on hand.
c) Conference Rooms with unlimited participants
Organize meetings where your entire team can join, regardless of location. This tool is ideal for presentations, brainstorming sessions, or status updates with multiple departments.
d) Virtual Operator (IVR)
Professionalize your communications by routing calls to the appropriate department with IVR. This will provide a serious and organized image of your company to the customer and avoid unnecessary waits.
e) Integrations with CRM and other applications
VoIPstudio integrates seamlessly with Zoho, Salesforce, Google Workspace, and Zapier, integrating teleconferencing and call logging into your workflows for greater efficiency.
f) Virtual Numbers Worldwide
Establish a local and global presence in more than 4,000 cities and 60 countries, including any city in Spain, such as Madrid, Barcelona, Valencia, or Seville. Your customers can call you on a local number even if your company is physically located in another region or country.
4. Easy to set up and use
One of the significant advantages of VoIPstudio is its simplicity:
With a few simple configuration steps, you can instantly start making calls and scheduling teleconferences.
Its intuitive web panel makes it easy to manage all functions without advanced technical knowledge.
If you prefer a more visual approach, VoIPstudio has video tutorials to help you make your first call and quickly familiarize yourself with the platform.
5. Exceptional customer support
VoIPstudio’s support team is available 24 hours daily to resolve questions or issues, whether by phone, chat, or email. In addition:
Offers training and guides for your staff to get the most out of teleconferencing and virtual PBX.
It includes free number portability so you can migrate your lines without complications.
Guarantees unlimited incoming calls, ensuring you don’t miss out on any business opportunities.
6. Why is VoIPstudio for your company?
Unbeatable value for money: You can choose a plan that fits your needs and budget with no surprises or hidden costs.
Ease of use: From the first moment, you and your team can organize teleconferences and manage the platform without IT experts.
Flexibility and scalability: VoIPstudio grows with you. Add users, extensions, or new features as your business expands.
24/7 support: If something goes wrong or you simply have a question, the VoIPstudio team is always available to help.
In short, VoIPstudio provides all the tools you need to make your virtual meetings effective, easy to schedule, and easy to participate in. You can save time, reduce costs, and deliver an exceptional communication experience to customers and employees.
If you’re looking for a teleconferencing option with top-notch support and competitive pricing, VoIPstudio is the winning choice.
Teleconferencing Frequently Asked Questions
How do I make a teleconference?
To successfully conduct a teleconference, choose a platform that supports virtual meetings and online conferencing, such as VoIPstudio. Make sure you have a good internet connection, a device with a microphone, and a camera to enable video calls. Create or schedule the session indicating the date and time, and share the link or access number with the participants. Before starting the conference, check the audio and video settings to ensure everyone can hear and see each other without problems. Finally, a brief review of the meeting agenda should be made, and each attendee should have the opportunity to participate, taking full advantage of the real-time communication offered by this type of remote meeting.
What is the difference between videoconferencing and teleconferencing?
The term “teleconference” is often used to describe any meeting in which several participants communicate remotely, either by voice only (audioconference) or with image and sound (videoconference).
However, videoconferencing emphasizes real-time video transmission, allowing participants to see each other during the conversation. It generates a closer and more human interaction, as you can observe gestures and facial expressions, which is not achieved in a conventional voice call.
The general concept of teleconferencing encompasses both audio-only communications and those that include video, webinars, and other forms of virtual meetings.
In short, a videoconference is a type of teleconference that adds a visual component to enhance the experience and effectiveness of communication.
What is the function of a teleconference?
The main function of a teleconference is to facilitate communication and collaboration between people in different locations without the need to travel or physically be in the same place. This technology allows sharing ideas, documents, and presentations in real time, speeding up decision-making and improving productivity in work teams or business events. In addition, by bringing all participants together remotely, resources are optimized, travel costs are reduced, and geographical barriers are eliminated.
Ready to get started with VoIPstudio?
Start a free 30 day trial now, with no long-term commitments!
Thousands of businesses across the world trust VoIPstudio for all of their most vital business communications. Why not be the next?
Thousands of businesses across the world trust VoIPstudio for all of their most vital business communications. Why not be the next?
Start a free 30 day trial now, with no long-term commitments!
Our cookies
This site uses cookies to improve your user experience and deliver content tailored to you. To learn more about cookies and how you can disable them, please read our cookie policy.
