5 Ways a VoIP Phone System Can Help Your Small Business

Have you thought about switching to a VoIP phone system? If not, you really should. VoIP phone systems together businesses, customers, employees, and contractors from all over the world. You can have high quality, crystal clear audio conversations regardless of where you or your callers are located.
These systems use the Internet to transmit calls, rather than relying on copper wires. That is the fundamental difference between VoIP and every other traditional landline. What features can you expect in a VoIP system? Well, the list is rather endless. VoIP systems offer multiple options when it comes to phones, software, features, and even price.

You won’t run out of reasons to use VoIP phone systems but here are 5 critical ways buying one can help your small business today.

Reason #1: A VoIP Phone Can Save Your Small Business Money

How much do you think a VoIP phone will cost? If you guessed a price in the triple digits, you’re in for a surprise! Sure, the more advanced models are expensive but you can pick one up for just $39 as well. Even if you want to replace every single phone in your office at once, it won’t cost you much. You can always upgrade a couple of phones each month, so you don’t have to spend a lot initially.

Once you upgrade to a VoIP phone system, a large part of your calls become free. Yes, you heard it right. Calls you make to most other VoIP phones are completely free as are internals calls between employees. International call rates are inexpensive too, compared to what you pay your carrier today.

How is this possible? VoIP systems convert audio calls into digital data packets. It then uses your existing data network and the Internet to transmit those packets to their destination. As long as your calls don’t touch the Public Switched Telephone Network (PSTN), you don’t have to pay a thing.

Of course, that means your calls need bandwidth along with other data on the network. A single VoIP call needs a minimum of 100 Kbps (up and down). But you’ll probably have more than one call going on at the same time. So, the bandwidth you need for 10 calls is 1 Mbps (100*10). Since your employees need bandwidth for other things such as downloading files, email etc. you need to have more than the minimum requirement.

Reason #2: They’re Easy to Setup and Use

You can set up your VoIPstudio system in five easy steps which take less than 15 minutes. That’s a far cry from the days and weeks you had to wait for your phone company to send someone out to your office. All you have to do is:

– Create an account
– Add your location (forE911 services)
– Activate the free trial
– Setup call handling and
– Add a phone number

That’s pretty much it. You’re all set to make calls from your new VoIP phone system!

Unlike most new technologies, you don’t need any training to use VoIP phone systems. Making a call and answering one is just the same as any other phone. Some employees may prefer to use a softphone. It’s a small app that you can install on any computer or mobile device to make VoIP calls. You can make changes and add features at any time through the online dashboard. If your employees know how to use a computer, they’re all set!

Reason #3: They Keep You Connected

VoIP phone systems need the Internet as well as power to keep working. What if you lose one or the other? VoIPstudio can automatically forward all calls to a landline or mobile phone number anywhere in the world. You’ll never miss a call again with VoIP!

VoIP phone systems are built to provide your business with resilience. No matter what happens, you have the confidence that your phones won’t fail. Whether it’s a natural disaster or some other emergency, your customers can reach you every time.

VoIP vendors offer two types of plans. You can buy bundles, which include a certain number of minutes for free. But what if your company isn’t big enough for even the smallest bundle? Why should you pay for minutes that you’re not going to use?

That’s why you have the ‘Pay as you Go’ plans. It’s exactly what it says on the tin – you only pay for the minutes you use. Not a penny more, not a penny less!

It means you don’t have to worry about spending more today while preparing for tomorrow. No matter how fast your business grows, your phone system will keep up. If your business is seasonal, you will benefit even more from a VoIP phone system.

Reason #4: They Ensure that Your Business Always Looks Professional

If you’re worried about audio quality on VoIP phones, don’t. As long as you have sufficient bandwidth for your calls, you’ll experience crystal-clear audio every time. No more worrying about dropped calls or missing entire sentences! Most VoIP phone systems offer HD voice options. It uses more bandwidth but delivers superior call quality.
In fact, your employees and customers won’t even realize that you switched over to VoIP. They get the same experience and even better quality. So no one needs to know that something changed behind the scenes.

At VoIPstudio, there’s no such thing as premium features that need extra payment. Every single feature is available to every client! You get everything from virtual numbers and customizable voicemail to call recording and IVR features in every plan. Have a particular feature in mind? Rest assured that VoIPstudio has it. ACD queues, ring groups, music on hold, call routing rules, and emergency calls, you can have it all with VoIP phone systems!

Reason #5: Seamless VoIPstudio Integration

Gone are the days when you needed to be an expert to make any changes to your phone system. With VoIPstudio, all you have to do is log in to your web portal and change any setting you need. Individual users can make changes to their own account. Administrators can control everything from group accounts to global settings.

Your phone system is only as secure as the rest of your network. But what about your provider? VoIPstudio encrypts all calls and your data is stored on secure servers as well. Our data centers comply with ISO standards, so rest assured that no one is getting to your phones without your permission.

If you’re like any other business out there, you probably have a CRM solution. Now you can integrate your phones with the CRM to help your employees save time. Make calls directly from within the CRM. No need to hunt down a client’s number before calling. Once the call is completed, the system can automatically attach details like duration and timestamp.

With VoIP phone systems, you’re not restricted to a handful of options. Whether you want to outfit your entire office or just buy a couple of phones, you have control. If you would like to see for yourself, explore the free demo. Sign up for a 30-day trial – no credit card needed! We are so sure you will like our service (backed by a 30-day money back guarantee) that we don’t even have a contract for you to sign.

Contact us today to get your own!